Demand Planning
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Purpose of Requirements
All applicable technical, financial, commercial, legal, and operational factors must be stated in the solicitation documents and must be in accordance with the approved SSP.
Well-Defined Requirements
In order to define requirements, there should be an analysis of the goods, and services that are to be procured and of their purpose, performance requirements.
Technical Specifications
Technical specifications are mainly used for the procurement of goods. Specifications are typically the description of the technical requirements for a material or product.
Demand Planning and Acquisition Planning
Acquisition planning is an essential phase in the overall acquisition process and a necessary prerequisite to the procurement process. It seeks to effectively and systemically forecast the Organization’s requirements, based on demand plans generated by the end-user/requisitioner. Acquisition planning supports the timely and efficient fulfillment of mandates.
Procurement Strategy
Developing a strategic approach to procurement is a key element for the successful acquisition of goods and services and is necessary for the timely implementation of projects or operations. It requires an understanding of the nature of the requirements, the risks involved, and the available internal UN capacities and resources. Enabling an effective procurement process requires professional judgment as well as an understanding of the above factors.
Procurement Planning and Source Selection Plan
Procurement planning for an individual procurement activity includes establishing the timelines required to perform each step of the procurement process per the identified solicitation method, contract type and method of solicitation. Improved sourcing, ensuring appropriately qualified vendors and an adequate number of vendors, leading to increased competition, and, potentially stronger offers at lower prices.
Requirements Definition
Requirements definition is a systematic approach to define the procurement requirements included in the requisition and/or shopping cart, which should be in the form of a Statement of Work, Terms of Reference, with technical specifications outlining the needs of the Organization. it is often done in parallel with sourcing and supply-market research, in order to allow such information to help develop the requirements definition.
