Purchase Invoices
Ensure that all communication among you and your clients mirrors your association's character. Customize your invoices, installment updates, information exchange structures, and client entryway to accentuate your image.
The benefits of automated invoice processing
Manage the review and approval process
VIM offers controlled and automated invoice posting, exception handling, aging, escalation, and reporting, resulting in reduced cost per transaction.
Automate invoice routing and sorting
Designate workflow steps to sort and route invoices based on user roles, authorization rules, priorities, and predefined timelines.
Leverage designated workflows
VIM provides predefined workflows with robust and extensible baseline functionality, shortening your implementation time and reducing deployment costs.
Minimize invoice processing time, optimize efficiency
VIM reduces the time required to process invoices through rapid invoice data capture and automated invoice routing based on business rules and roles. The integrated self-service user interface for suppliers and employees eliminates time-consuming reaction to invoice and payment status queries. This significantly reduces the time required for invoice processing, streamlining AP management processes by handling complex business rules and invoices with minimum human interaction and maximum control.
Reduce cycle times
The business rules identify invoice exceptions automatically and directly route them at the right time to the role that has the knowledge and authorization to resolve the dispute. Users find their new assignments automatically in their inbox with an optional reminder. No time is lost in case of planned or unplanned absences: substitutes and team members can transparently work on the user’s behalf. The ability to collaborate globally and on mobile devices further eliminates idle times.
Compliant and optimized operations
All invoices pass a defined and documented set of business rules. The actions a user can take to solve the problem are tied to specific user roles. This guarantees a strict segregation of duties. Auditors have full access to this detailed invoice processing history at any time because all steps taken are documented in the audit trail. The same data is used for detailed reporting allowing quick analysis of processing bottlenecks like excessive idle times or time required to process an invoice problem
Increase productivity
Purchasers and suppliers can focus efforts on activities that are productive. Research, manual keying, problem querying, and manual routing are eliminated duplicate invoices are detected as early in the process as possible and VIM always displays the relevant details and proposes preconfigured actions to solve an invoice problem such as directly posting a goods receipt the number of clicks is minimized and simple things are just simple.
